{"id":26986,"date":"2023-08-10T10:51:04","date_gmt":"2023-08-10T15:51:04","guid":{"rendered":"https:\/\/www.projectmanager.com\/resources\/index.php?p=26986"},"modified":"2026-04-17T14:40:23","modified_gmt":"2026-04-17T19:40:23","slug":"7-tips-project-management-presentations","status":"publish","type":"post","link":"https:\/\/www.projectmanager.com\/blog\/7-tips-project-management-presentations","title":{"rendered":"Project Presentations: How to Prepare and Deliver a Project Presentation"},"content":{"rendered":"

Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.<\/p>\n

If you haven\u2019t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects<\/a> that introduce a new product or involve organizational change. But don\u2019t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.<\/p>\n

What Is a Project Presentation?<\/strong><\/h2>\n

A project presentation is an opportunity for you to explain your project processes and deliverables<\/a> to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.<\/p>\n

Related:<\/strong>\u00a0Project Presentation Template<\/a><\/p>\n

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager<\/a> has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!<\/p>\n

\"Project<\/a>
Dashboards can take your project presentation to the next level. Learn more.<\/a><\/figcaption><\/figure>\n

Why Is a Project Presentation So Important?<\/h2>\n

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders<\/a> won’t understand why money, time and resources are being spent on your project.<\/p>\n

When you think of it like that, it’s no wonder people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.<\/p>\n\"How<\/a>\n

How to Prepare for a Project Presentation<\/h2>\n

Preparing for a project presentation can be more important than your actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques for your project presentation.<\/p>\n

1. Create a Calendar Invite for Your Project Presentation<\/h3>\n

You can\u2019t just expect people to turn up \u2013 they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings<\/a> and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don\u2019t get a reply about their availability.<\/p>\n

If you have been invited to someone else\u2019s meeting to discuss your project, make sure it is in your planner and book some time in advance to plan for it. If you don\u2019t, you risk running out of time to prepare your material.<\/p>\n

2. Select a Format for Your Presentation<\/h3>\n

How are you going to get your message across? If you\u2019ve scheduled a project meeting, <\/a>you are likely expecting to do a formal presentation. That\u2019s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?<\/p>\n

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.<\/p>\n

3. Practice Your Project Management Presentation<\/h3>\n

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.<\/p>\n

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.<\/p>\n

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Get your free<\/p>\n

Project Presentation Template<\/h3>\n

\n\tUse this free Project Presentation Template for PPT to manage your projects better.<\/p>\n\t\t