{"id":38093,"date":"2023-05-03T13:10:40","date_gmt":"2023-05-03T18:10:40","guid":{"rendered":"https:\/\/www.projectmanager.com\/?p=38093"},"modified":"2026-06-12T11:01:33","modified_gmt":"2026-06-12T16:01:33","slug":"role-project-coordinator","status":"publish","type":"post","link":"https:\/\/www.projectmanager.com\/training\/role-project-coordinator","title":{"rendered":"Project Coordinator Job Description: Role, Responsibilities &#038; Skills"},"content":{"rendered":"<p>Sometimes functional leads or project managers need help managing projects. That\u2019s where the project coordinator comes in. There&#8217;s already a lot about project managers and their various roles and responsibilities floating around on the web and even on our project management blog.<\/p>\n<p>We\u2019ve also talked about program managers and other types of <a href=\"https:\/\/www.projectmanager.com\/blog\/project-roles-responsibilities\">project management roles<\/a>, but now, let&#8217;s explore the role of project coordinator.<\/p>\n<h2>What Is a Project Coordinator?<\/h2>\n<p>A project coordinator is a member of the project management team who supports project managers by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.<\/p>\n<p>Project coordinators go by a few different titles, such as lead project coordinator, project management coordinator or assistant project manager. There are also industry-specific job titles like construction project coordinator. They&#8217;re needed in large projects in many industries such as construction, information technology and healthcare.<\/p>\n<p>Project management software makes it possible for a project coordinator to do their job. <a href=\"\/\">ProjectManager<\/a> is award-winning project management software that connects them to the project team and stakeholders, allowing for shared documents and much more. Our online software delivers real-time data to help project coordinators execute their tasks, manage documents, schedule meetings and foster collaboration. Get started with ProjectManager today for free.<\/p>\n<figure id=\"attachment_70248\" aria-describedby=\"caption-attachment-70248\" style=\"width: 1916px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.projectmanager.com\/freetrial?edition=d\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-70248 size-full\" src=\"\/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA.png\" alt=\"GAntt with filter exposed\" width=\"1916\" height=\"924\" srcset=\"\/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA.png 1916w, \/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA-600x289.png 600w, \/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA-1600x772.png 1600w, \/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA-300x145.png 300w, \/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA-768x370.png 768w, \/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA-1536x741.png 1536w, \/wp-content\/uploads\/2024\/04\/critical-path-light-mode-gantt-construction-CTA-450x217.png 450w\" sizes=\"auto, (max-width: 1916px) 100vw, 1916px\" \/><\/a><figcaption id=\"caption-attachment-70248\" class=\"wp-caption-text\">ProjectManager offers project teams advanced scheduling features to be at their best. <a href=\"\/software\/scheduling\">Learn more<\/a><\/figcaption><\/figure>\n<h2>Project Coordinator Responsibilities<\/h2>\n<p>So, what does a project coordinator do? As stated above, the daily duties of project coordinators vary depending on the organization, but here\u2019s a quick overview of the most common project coordinator responsibilities.<\/p>\n<ul>\n<li>Assist the project manager in the development of <a href=\"https:\/\/www.projectmanager.com\/blog\/great-project-documentation\">project management documents<\/a> such as project budgets, project schedules, scope statements and project plans<\/li>\n<li>Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents<\/li>\n<li>Supervise the project procurement process<\/li>\n<li>Meeting with project clients to assess their needs and define <a href=\"https:\/\/www.projectmanager.com\/blog\/requirements-management\">project requirements<\/a>, acceptance criteria and project timelines<\/li>\n<li>Coordinate the allocation of project resources to ensure the project team has what\u2019s needed at the right time<\/li>\n<li>Assign tasks to team members and help them understand what\u2019s expected from them in terms of project milestones and deliverables<\/li>\n<li>Be the liaison between the <a href=\"https:\/\/www.projectmanager.com\/blog\/assemble-a-project-team\">project team<\/a> and project clients throughout the project life cycle<\/li>\n<li>Help project managers monitor project progress and team members\u2019 performance and provide updates to project stakeholders<\/li>\n<li>Schedule stakeholder meetings, document and generate reports<\/li>\n<li>Foster cross-team collaboration to help project team members complete project tasks and produce deliverables<\/li>\n<\/ul>\n<div class=\"template-download-holder\">\n\t<div class=\"template-download-image-holder\">\n\t\t<img loading=\"lazy\" decoding=\"async\" width=\"940\" height=\"540\" src=\"\/wp-content\/uploads\/2023\/07\/Project-executive.jpg\" class=\"attachment-large size-large\" alt=\"Project Executive\" srcset=\"\/wp-content\/uploads\/2023\/07\/Project-executive.jpg 940w, \/wp-content\/uploads\/2023\/07\/Project-executive-600x345.jpg 600w, \/wp-content\/uploads\/2023\/07\/Project-executive-300x172.jpg 300w, \/wp-content\/uploads\/2023\/07\/Project-executive-768x441.jpg 768w, \/wp-content\/uploads\/2023\/07\/Project-executive-450x259.jpg 450w\" sizes=\"auto, (max-width: 940px) 100vw, 940px\" \/>\t<\/div><p class=\"intro\">Get your free<\/p>\n<h3>Project Coordinator Job Description<\/h3>\n<p class=\"subtitle\">\n\tUse this free Project Coordinator Job Description  for Word to manage your projects better.<\/p>\n\t\t<button type=\"button\" data-file-id=\"77052\" data-categoryname=\"In blog post\" class=\"button green template-lightbox-trigger-77052\">Download Word File<\/button>\n\t<\/div> \n\n<p>&nbsp;<\/p>\n<h2>Project Coordinator Skills<\/h2>\n<p>Here\u2019s an overview of the main skills that are required to lead the project coordination process effectively.<\/p>\n<ul>\n<li><strong>Communication skills:<\/strong> Project coordinators interact with many individuals throughout the <a href=\"https:\/\/www.projectmanager.com\/blog\/what-is-the-project-management-life-cycle\">life cycle of a project<\/a>, such as project managers, project sponsors, stakeholders and of course, the project team. For this reason, project coordinators must demonstrate excellent communication skills.<\/li>\n<li><strong>Problem-solving skills:<\/strong> There will be issues, challenges and different types of problems, big and small. For this reason, project coordinators must have problem-solving skills that allow them to quickly come up with solutions and strategies.<\/li>\n<li><strong>Change management skills:<\/strong> As projects are executed, there are many variables to control, and many situations that might force the project management team to make changes to the original <a href=\"\/guides\/project-planning\">project plan<\/a>. Project coordinators must be able to adapt to these changes.<\/li>\n<li><strong>Organizational skills:<\/strong> Project coordination, as its name suggests it\u2019s a demanding field that requires organizational skills such as time management, delegation, planning, goal setting and decision-making, among others, that&#8217;ll help the project coordinator be on top of his own duties and responsibilities and monitor the performance of others.<\/li>\n<\/ul>\n<figure id=\"attachment_61367\" aria-describedby=\"caption-attachment-61367\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"\/templates\/raci-matrix-template\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-61367 size-medium\" src=\"\/wp-content\/uploads\/2020\/05\/RACI-Matrix-Screenshot-600x237.jpg\" alt=\"RACI chart example in ProjectManager\" width=\"600\" height=\"237\" srcset=\"\/wp-content\/uploads\/2020\/05\/RACI-Matrix-Screenshot-600x237.jpg 600w, \/wp-content\/uploads\/2020\/05\/RACI-Matrix-Screenshot-300x118.jpg 300w, \/wp-content\/uploads\/2020\/05\/RACI-Matrix-Screenshot-768x303.jpg 768w, \/wp-content\/uploads\/2020\/05\/RACI-Matrix-Screenshot-1536x606.jpg 1536w, \/wp-content\/uploads\/2020\/05\/RACI-Matrix-Screenshot-450x177.jpg 450w, \/wp-content\/uploads\/2020\/05\/RACI-Matrix-Screenshot.jpg 1575w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><figcaption id=\"caption-attachment-61367\" class=\"wp-caption-text\">Free RACI matrix template <a href=\"\/templates\/raci-matrix-template\">Download now<\/a><\/figcaption><\/figure>\n<h2>Project Coordinator vs. Project Manager<\/h2>\n<p>The project coordinator and the project manager work closely together. While not every project has both positions on staff, when the project is larger, it\u2019s almost a necessity. Without a project coordinator, a project manager can get lost in the busy work of a project and fail to oversee the activities of the project as needed.<\/p>\n<p>The <a href=\"https:\/\/www.projectmanager.com\/blog\/project-manager-job-description\">project manager<\/a> is responsible for the overall project, managing the team, planning and scheduling, as well as monitoring the progress and performance of the team as they execute their assigned tasks. The project manager is also tasked with overseeing the project coordinator.<\/p>\n<p>As stated, the project coordinator is responsible for much of the administrative work around a project. While they can help the project manager and project team with tasks, they\u2019re also setting up meetings with stakeholders and dealing with the volumes of documentation common in most projects.<\/p>\n<a class=\"trapdoor\" href=\"https:\/\/learn.projectmanager.com\/pm-101-ebook\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-73861 size-full\" src=\"\/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad.jpg\" alt=\"PM 101 eBook banner-ad\" width=\"2021\" height=\"521\" srcset=\"\/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad.jpg 2021w, \/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad-600x155.jpg 600w, \/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad-1600x412.jpg 1600w, \/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad-300x77.jpg 300w, \/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad-768x198.jpg 768w, \/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad-1536x396.jpg 1536w, \/wp-content\/uploads\/2025\/02\/PM-101-eBook-banner-ad-450x116.jpg 450w\" sizes=\"auto, (max-width: 2021px) 100vw, 2021px\" \/><\/a>\n<h2>Project Coordinator vs. Program Coordinator<\/h2>\n<p>By now, it&#8217;s clear what a project coordinator is. They\u2019re the ones who do the work that supports the project manager and the project. They order supplies, keep track of the budget, manage calendars, train and communicate with the team, file paperwork and so on.<\/p>\n<p>But the project coordinator is doing all that for only one project. When you have a group of many projects or a group of related projects, that\u2019s called a portfolio or a <a href=\"https:\/\/www.projectmanager.com\/guides\/program-management\">program<\/a>, respectively. Therefore, a program coordinator is doing similar things to what a project coordinator does only for many projects.<\/p>\n<p>The program coordinator helps with the planning and coordination of the program. They&#8217;ll monitor the implementation of program policies and practices and keep the program on schedule and on budget and manage assignments and workloads. Essentially, they coordinate but on a program level.<\/p>\n<figure id=\"attachment_64108\" aria-describedby=\"caption-attachment-64108\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"\/templates\/project-prioritization-template\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-64108 size-medium\" src=\"\/wp-content\/uploads\/2022\/09\/project-prioritization-template-screenshot-final-600x554.jpg\" alt=\"ProjectManager's project prioritization template\" width=\"600\" height=\"554\" srcset=\"\/wp-content\/uploads\/2022\/09\/project-prioritization-template-screenshot-final-600x554.jpg 600w, \/wp-content\/uploads\/2022\/09\/project-prioritization-template-screenshot-final-300x277.jpg 300w, \/wp-content\/uploads\/2022\/09\/project-prioritization-template-screenshot-final-768x709.jpg 768w, \/wp-content\/uploads\/2022\/09\/project-prioritization-template-screenshot-final-450x415.jpg 450w, \/wp-content\/uploads\/2022\/09\/project-prioritization-template-screenshot-final.jpg 1008w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><figcaption id=\"caption-attachment-64108\" class=\"wp-caption-text\">Free project prioritization matrix template <a href=\"\/templates\/project-prioritization-template\">Download now<\/a><\/figcaption><\/figure>\n<h2>Project Coordinator Job Description Example<\/h2>\n<p>Here\u2019s a project coordinator job description example you can use in case you\u2019re looking for a project coordinator or want to become one.<\/p>\n<p><strong>Role Description<\/strong><\/p>\n<p>The project coordinator will coordinate the <a href=\"https:\/\/www.projectmanager.com\/project-scheduling\">schedule<\/a>, budget, issues and risks of the project. It\u2019s their job to ensure the <a href=\"\/guides\/project-management\">project management<\/a> framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.<\/p>\n<p><strong>Project Coordinator Responsibilities<\/strong><\/p>\n<ul>\n<li>Monitoring project progress and creating <a href=\"https:\/\/www.projectmanager.com\/status-report\">project status reports<\/a> for project managers and stakeholders<\/li>\n<li>Assisting with <a href=\"https:\/\/www.projectmanager.com\/blog\/better-resource-scheduling\">resource scheduling<\/a> so that team members have the resources they need to complete their tasks<\/li>\n<li>Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle<\/li>\n<li>Managing project management documents such as the <a href=\"\/project-planning\">project plan<\/a>, budget, schedule or scope statement, as directed by the project manager<\/li>\n<li>Executing a variety of project management administrative tasks such as billing and bookkeeping<\/li>\n<li>Support team members when implementing <a href=\"https:\/\/www.projectmanager.com\/blog\/risk-management-process-steps\">risk management<\/a> strategies<\/li>\n<\/ul>\n<p><strong>Desired Project Coordinator Skills<\/strong><\/p>\n<ul>\n<li>Communication skills<\/li>\n<li>Problem-solving skills<\/li>\n<li>Change management skills<\/li>\n<li>Organizational skills<\/li>\n<li>Management skills<\/li>\n<\/ul>\n<p><strong>Project Coordinator Education &amp; Qualifications<\/strong><\/p>\n<ul>\n<li>Bachelor\u2019s degree in business administration, management or a related field<\/li>\n<li>Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar<\/li>\n<li>Working knowledge of <a href=\"\/\">project management software<\/a><\/li>\n<li>Proficiency with Microsoft Office<\/li>\n<\/ul>\n<p><strong>Experience<\/strong><\/p>\n<p>Because it\u2019s a sensitive role, most companies require at least 2 years of experience in project coordination, project management roles or related fields. However, in some cases, education and training can replace experience and vice versa.<\/p>\n<h3>Project Coordinator Salary<\/h3>\n<p>According to <a href=\"https:\/\/www.glassdoor.com\/Salaries\/project-coordinator-salary-SRCH_KO0,19.htm\" target=\"_blank\" rel=\"noreferrer noopener\">Glassdoor<\/a>, the average project coordinator makes a salary of approximately $53,500 annually in the United States. However, the range goes from roughly $40,000 up to $80,000 depending on the type of position, location and experience.<\/p>\n<h2>ProjectManager Is the Perfect Project Coordinators Tool<\/h2>\n<p>ProjectManager is online project management software that helps project coordinators work more effectively and efficiently. Project coordinators have a lot of responsibilities that need to be managed with the right tools. Our <a href=\"https:\/\/www.projectmanager.com\/software\/gantt-chart\">online Gantt chart<\/a> makes responding to changes quick and easy. To change a start or end date, just drag and drop the duration bar to the new dates.<\/p>\n<a href=\"\/software\/gantt-chart\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-61844 size-full\" src=\"\/wp-content\/uploads\/2022\/03\/pm-gantt-screenshot.png\" alt=\"ProjectManager Gantt chart\" width=\"992\" height=\"518\" srcset=\"\/wp-content\/uploads\/2022\/03\/pm-gantt-screenshot.png 992w, \/wp-content\/uploads\/2022\/03\/pm-gantt-screenshot-600x313.png 600w, \/wp-content\/uploads\/2022\/03\/pm-gantt-screenshot-300x157.png 300w, \/wp-content\/uploads\/2022\/03\/pm-gantt-screenshot-768x401.png 768w, \/wp-content\/uploads\/2022\/03\/pm-gantt-screenshot-450x235.png 450w\" sizes=\"auto, (max-width: 992px) 100vw, 992px\" \/><\/a>\n<p>Project coordinators are communicators, and ProjectManager is a collaborative platform that facilitates clear communication. <a href=\"https:\/\/www.projectmanager.com\/software\/reporting\">One-click reporting<\/a> makes a project coordinator\u2019s job that much more productive. These reports can be filtered to address the concerns of the project manager or stakeholders. If asked for more details in a presentation, the reports are online and can be quickly accessed for a deep dive into the asked-for data.<\/p>\n<a href=\"\/software\/reporting\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-61537 size-full\" src=\"\/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report.jpg\" alt=\"ProjectManager's status report filter\" width=\"1568\" height=\"817\" srcset=\"\/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report.jpg 1568w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-600x313.jpg 600w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-300x156.jpg 300w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-768x400.jpg 768w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-1536x800.jpg 1536w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-450x234.jpg 450w\" sizes=\"auto, (max-width: 1568px) 100vw, 1568px\" \/><\/a>\n<h3>Watch a Tutorial Video on Project Coordinators<\/h3>\n<p>If you\u2019d like to get a little more familiar with what a project coordinator does, then watch the following training video by Jennifer Bridges, PMP.<\/p>\n<figure class=\"video-container\"><iframe loading=\"lazy\" title=\"The Role of the Project Coordinator - Project Management Training\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/MVboeCaOi4Q?start=11&#038;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/figure>\n<h2>Related Content<\/h2>\n<p>ProjectManager offers a wealth of resources for all roles in project management. We have hundreds of tutorial videos and blog posts that cover all aspects of project management.<\/p>\n<ul>\n<li><a href=\"\/blog\/5-tips-for-boosting-your-pm-career\">How to Start a Project Management Career<\/a><\/li>\n<li><a href=\"\/blog\/project-roles-responsibilities\">10 Key Project Roles &amp; Their Responsibilities<\/a><\/li>\n<li><a href=\"\/blog\/project-management-skills\">Top 30 Project Management Skills<\/a><\/li>\n<li><a href=\"\/training\/project-management-job-qualifications\">Top 10 Project Management Qualifications<\/a><\/li>\n<li><a href=\"\/blog\/project-management-certification-right\">Best 12 Project Management Certifications<\/a><\/li>\n<\/ul>\n<p><em>If you need a tool to help you as a project coordinator, then signup for our software now at <a href=\"https:\/\/projectmanager.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">ProjectManager<\/a>. Our online software can help project coordinators plan, track and oversee projects as they unfold. Sign up for a <a href=\"https:\/\/www.projectmanager.com\/freetrial?edition=d\">free 30-day trial today!<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Sometimes functional leads or project managers need help managing projects. That\u2019s where the project coordinator comes in. There&#8217;s already a&#8230;<br \/><a class=\"excerpt-read-more button blue\" href=\"https:\/\/www.projectmanager.com\/training\/role-project-coordinator\">Watch<\/a><\/p>\n","protected":false},"author":24,"featured_media":65690,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_meta-robots-noindex":0,"_yoast_wpseo_canonical":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","_yoast_wpseo_opengraph-image":"","_yoast_wpseo_twitter-title":"","_yoast_wpseo_twitter-description":"","head_code_insert":"\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"Person\",\n  \"name\": \"Jennifer Bridges\",\n  \"url\": \"https:\/\/www.projectmanager.com\/author\/jenniferbridges\",\n  \"jobTitle\": \"Project Management Professional (PMP)\",\n  \"description\": \"Jennifer Bridges is a consultant, speaker, trainer, author and Founder of PDUs2Go.com, a global mobile learning firm specializing in team and leadership development for Project Managers. 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