{"id":56848,"date":"2024-11-14T16:07:06","date_gmt":"2024-11-14T22:07:06","guid":{"rendered":"https:\/\/www.projectmanager.com\/?p=56848"},"modified":"2026-04-27T09:54:45","modified_gmt":"2026-04-27T14:54:45","slug":"how-to-create-progress-reports","status":"publish","type":"post","link":"https:\/\/www.projectmanager.com\/blog\/how-to-create-progress-reports","title":{"rendered":"How to Create a Progress Report for Projects & Businesses"},"content":{"rendered":"

Stakeholders are concerned with the progress of the project because they have a vested interest in its success.<\/span> They want to stay in consistent communication with you and get reports on how the project is progressing over regular periods of time.<\/p>\n

The way for a project manager to keep stakeholders updated is through reporting, specifically with a progress report. A project progress report sounds straightforward\u2014it\u2019s a report on the project\u2019s progress. But how it\u2019s structured makes or breaks a progress report.<\/p>\n

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Get your free<\/p>\n

Progress Report Template<\/h3>\n

\n\tUse this free Progress Report Template to manage your projects better.<\/p>\n\tGet the template<\/a>\n<\/div> \n\n

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What Is a Progress Report?<\/h2>\n

A progress report communicates what has been happening in the project, over a set period of time, to stakeholders. It shows whether the project is on schedule, and if not, the report is used to start a discussion on how to adjust the budget and project resources to bring it back on track.<\/p>\n

Therefore, you can say that the purpose of a progress report is to persuade stakeholders that the project is sound and moving forward as expected. It does this by showing the work-in-progress, which allows stakeholders the opportunity to make any change requests.<\/a><\/p>\n

These suggestions can then be managed and worked out to prevent any negative impact on the project scope.<\/a> Project managers can also use progress reports as a means to address issues that they\u2019re having and, in doing so, set more realistic expectations for the stakeholders.<\/p>\n

Progress Report vs. Status Report<\/h3>\n

What’s the difference between a progress report and a status report, given that they are both communication tools and provide stakeholders with vital information on the project? Both progress reports and status reports<\/a> summarize where the project is at in terms progress, costs, issues and any other information that is helpful to stakeholders.<\/p>\n

Related:<\/strong> Free Project Report Templates<\/a><\/p>\n

There is one key difference, however. A progress report is a picture of the project over a course of a specific period of time, while a status report only captures the moment in which it was initiated. The progress report offers a larger amount of data,<\/strong> while the status report shows data from a moment in time without the larger context.<\/strong><\/p>\n

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Keep your stakeholders informed with ProjectManager’s one-click reporting tools. Learn more<\/a><\/strong><\/figcaption><\/figure>\n

Types of Progress Report<\/h2>\n

A progress report is a very versatile document that can be used to monitor the progress of a project, or simpler sets of tasks, procedures or workflows. Here are some of the most common types of progress reports.<\/p>\n