{"id":60723,"date":"2022-01-27T14:00:31","date_gmt":"2022-01-27T20:00:31","guid":{"rendered":"https:\/\/www.projectmanager.com\/?p=60723"},"modified":"2026-04-27T08:43:23","modified_gmt":"2026-04-27T13:43:23","slug":"hard-soft-costs-construction","status":"publish","type":"post","link":"https:\/\/www.projectmanager.com\/blog\/hard-soft-costs-construction","title":{"rendered":"Hard Costs vs. Soft Costs in Construction: Definitions &#038; Examples"},"content":{"rendered":"<p>It\u2019s not easy for construction companies to make accurate budget forecasts. There are many variables to consider, from market to labor costs and always fluctuating prices. However, creating a detailed budget is key to successful construction project management.<\/p>\n<p>One way to control your project billing is by defining the hard costs vs soft costs on a construction project. To create a realistic budget, you need to know the difference between these two costs.<\/p>\n<h2>What Are Hard Costs In Construction?<\/h2>\n<p>Hard costs are costs that are directly related to your construction project. Some refer to these as brick-and-mortar costs, because these <a href=\"\/blog\/construction-cost-management\">construction costs<\/a> include the structure, construction site and landscape.<\/p>\n<p>When it comes to budgeting, hard costs are easier to estimate. They\u2019re tangible and revolve around labor and materials. While labor and materials are not set in stone, those prices are less likely to drastically change. If they do, there are usually red flags that indicate their volatility, and <a href=\"https:\/\/www.projectmanager.com\/blog\/construction-budget-quick-guide\">you can address that in the budget.<\/a><\/p>\n<div class=\"template-download-holder\">\n\t<div class=\"template-download-image-holder\">\n\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"\/wp-content\/uploads\/2024\/02\/Construction-budget-template.jpg\" class=\"attachment-large size-large\" alt=\"\" srcset=\"\/wp-content\/uploads\/2024\/02\/Construction-budget-template.jpg 1600w, \/wp-content\/uploads\/2024\/02\/Construction-budget-template-600x338.jpg 600w, \/wp-content\/uploads\/2024\/02\/Construction-budget-template-300x169.jpg 300w, \/wp-content\/uploads\/2024\/02\/Construction-budget-template-768x432.jpg 768w, \/wp-content\/uploads\/2024\/02\/Construction-budget-template-1536x864.jpg 1536w, \/wp-content\/uploads\/2024\/02\/Construction-budget-template-450x253.jpg 450w, \/wp-content\/uploads\/2024\/02\/Construction-budget-template-384x216.jpg 384w, \/wp-content\/uploads\/2024\/02\/Construction-budget-template-800x451.jpg 800w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/>\t<\/div><p class=\"intro\">Get your free<\/p>\n<h3>Construction Budget Template<\/h3>\n<p class=\"subtitle\">\n\tUse this free Construction Budget Template  for Excel to manage your projects better.<\/p>\n\t\t<button type=\"button\" data-file-id=\"69773\" data-categoryname=\"In blog post\" class=\"button green template-lightbox-trigger-69773\">Download Excel File<\/button>\n\t<\/div> \n\n<p>&nbsp;<\/p>\n<h3>Hard Costs In Construction Examples<\/h3>\n<p>Hard costs are building materials associated with the actual building of your construction project. These can include:<\/p>\n<ul>\n<li><strong>Any Material for the Construction Project: <\/strong>This includes wood, steel, glue, siding, roofing, nails, screws and so on. They can also be labor costs for your team and <a href=\"https:\/\/www.projectmanager.com\/blog\/subcontractor-management-in-construction\">the contractors you hired<\/a> on the construction site.<\/li>\n<li><strong>The Building Site:<\/strong> This includes utilities, cement, life safety systems, equipment, paving, grading and heating, ventilation and air conditioning (HVAC) systems.<\/li>\n<li><strong>Landscaping Costs:<\/strong> This includes the price of planting trees and grass, adding mulch to the site, flowers, bushes, etc. Site improvements are also included, such as walkways, gazebos, permanent or fixed benches and other outdoor furnishings.<\/li>\n<li><strong>The Interior:<\/strong> These hard costs include wallpaper, paint, trim, flooring, etc. Life safety systems fall under this umbrella, too, such as fire alarm and sprinkler systems, fire escapes and other related systems.<\/li>\n<li><strong>LEED Certification for Commercial Real Estate Projects:<\/strong> As sustainable buildings become more in demand, you may need to acquire a LEED certification. There are governmental incentives, such as loans, grants, tax, credits and fee waivers for adhering to green building practices.<\/li>\n<\/ul>\n<p>Being able to track your resources is how you keep to your budget, and project management software helps monitor costs. <a href=\"https:\/\/www.projectmanager.com\">ProjectManager<\/a> is project and work management software that delivers real-time data on your construction project. Live dashboards, Gantt charts and instant status report tracking costs as they occur to control overspending. Get started with ProjectManager today for free.<\/p>\n<figure id=\"attachment_63413\" aria-describedby=\"caption-attachment-63413\" style=\"width: 1554px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.projectmanager.com\/freetrial?edition=d\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63413 size-full\" src=\"\/wp-content\/uploads\/2022\/07\/construction-gantt-resources-costs-150-CTA-BUTTON-1.jpg\" alt=\"Gantt chart for monitoring hard costs and soft costs\" width=\"1554\" height=\"831\" srcset=\"\/wp-content\/uploads\/2022\/07\/construction-gantt-resources-costs-150-CTA-BUTTON-1.jpg 1554w, \/wp-content\/uploads\/2022\/07\/construction-gantt-resources-costs-150-CTA-BUTTON-1-600x321.jpg 600w, \/wp-content\/uploads\/2022\/07\/construction-gantt-resources-costs-150-CTA-BUTTON-1-300x160.jpg 300w, \/wp-content\/uploads\/2022\/07\/construction-gantt-resources-costs-150-CTA-BUTTON-1-768x411.jpg 768w, \/wp-content\/uploads\/2022\/07\/construction-gantt-resources-costs-150-CTA-BUTTON-1-1536x821.jpg 1536w, \/wp-content\/uploads\/2022\/07\/construction-gantt-resources-costs-150-CTA-BUTTON-1-450x241.jpg 450w\" sizes=\"auto, (max-width: 1554px) 100vw, 1554px\" \/><\/a><figcaption id=\"caption-attachment-63413\" class=\"wp-caption-text\">Monitor construction costs in real time with ProjectManager&#8217;s Gantt charts. <a href=\"https:\/\/www.projectmanager.com\/software\/gantt-chart\"><strong>Learn more<\/strong><\/a><\/figcaption><\/figure>\n<h2>What Are Soft Costs In Construction?<\/h2>\n<p>Soft costs, on the other hand, are costs that are indirectly related to materials, labor or the physical building of the project. As you can imagine, these intangible costs will prove far more difficult for you to <a href=\"https:\/\/www.projectmanager.com\/blog\/making-a-construction-estimate\">estimate as you build<\/a> a budget for your project.<\/p>\n<p>Soft costs can persist long after the project has been completed. Some of them will be ongoing and regular costs related to maintenance and maintenance insurance. They can occur anytime in the life cycle of a project. It doesn\u2019t mean these soft costs are impossible to estimate and track\u2014but they are moving targets. A <a href=\"https:\/\/www.projectmanager.com\/templates\/construction-estimate-template\">construction estimate template can help.<\/a><\/p>\n<figure id=\"attachment_61421\" aria-describedby=\"caption-attachment-61421\" style=\"width: 450px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.projectmanager.com\/templates\/construction-estimate-template\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-61421 size-small-medium\" src=\"\/wp-content\/uploads\/2022\/01\/Construction-Estimate-Template-450x248.jpg\" alt=\"Construction estimate template\" width=\"450\" height=\"248\" srcset=\"\/wp-content\/uploads\/2022\/01\/Construction-Estimate-Template-450x248.jpg 450w, \/wp-content\/uploads\/2022\/01\/Construction-Estimate-Template-600x331.jpg 600w, \/wp-content\/uploads\/2022\/01\/Construction-Estimate-Template-300x166.jpg 300w, \/wp-content\/uploads\/2022\/01\/Construction-Estimate-Template-768x424.jpg 768w, \/wp-content\/uploads\/2022\/01\/Construction-Estimate-Template.jpg 1147w\" sizes=\"auto, (max-width: 450px) 100vw, 450px\" \/><\/a><figcaption id=\"caption-attachment-61421\" class=\"wp-caption-text\">Construction estimate template <a href=\"https:\/\/www.projectmanager.com\/templates\/construction-estimate-template\">Download now<\/a><\/figcaption><\/figure>\n<p>When forecasting a budget, you must be thorough and think through everything from pre- to post-construction. It can be easy to miss soft costs but expect them to be 25 to 75 percent of the total construction budget.<\/p>\n<h3>Soft Costs In Construction Examples<\/h3>\n<p>There are many soft costs in construction. To help forecast their impact on a construction project, the accounting will often break them down into categories:<\/p>\n<ul>\n<li><strong>Architectural, Design and Studies Fees:<\/strong> These include <a href=\"https:\/\/www.projectmanager.com\/training\/how-to-conduct-a-feasibility-study\">feasibility studies,<\/a> testing consultants, professional services and hiring health and safety experts. Also included are architectural fees, master planning, interior design and engineering fees.<\/li>\n<li><strong>Land, Permits, Survey Fees:<\/strong> This includes land and real estate development costs associated with the legal process. This also includes appraisal fees, land acquisition, assessments, land survey fees and the costs of inspections and permit fees paid to local governments.<\/li>\n<li><strong>Rentals, Equipment and Tools:<\/strong> Some of these items aren&#8217;t related to the final project delivery. This includes office trailers and equipment, cell phones, radio communication systems and any equipment in the staging area.<\/li>\n<li><strong>Loans, Accounting, Finance and Insurance Fees:<\/strong> This category includes loan-generated interest, bank transaction fees and accounting expenses, including <a href=\"\/software\">software<\/a> and data input. There are also construction loan commitment fees, broker fees and permanent commitment fees, as well as all insurance, dues for bid bonds, professional liability insurance and performance bond fees.<\/li>\n<li><strong>Project Management Costs and Taxes:<\/strong> These include staff compensation related to documentation and drawings, security and safety staff, any temporary staffing people, runners, direct payment to subcontractors and then all the related taxes to local and state agencies.<\/li>\n<li><strong>Advertising, Marketing and Public Relation Fees:<\/strong> These can be for sales and leasing activities, such as brochures, websites and on-site signage, open houses and community-related activities.<\/li>\n<li><strong>LEED Certification:<\/strong> Again, this can impact both hard costs and soft costs. Acquiring certification can add roughly $100,000 to soft costs depending on how big the project is.<\/li>\n<li><strong>Post-construction Soft Costs:<\/strong> These might include legal fees that have not been settled, sales and leasing fees, building management fees, <a href=\"https:\/\/www.candsins.com\/blog\/how-do-rising-construction-costs-impact-property-insurance\/\" target=\"_blank\" rel=\"noopener\">repair and property maintenance insurance<\/a>, replacement costs, landscaping, security, insurance and taxes.<\/li>\n<\/ul>\n<h2>Construction Budget Template<\/h2>\n<p>Once you&#8217;ve identified all the hard and soft costs of your construction project, you can make a construction budget. This free <a href=\"\/templates\/construction-budget-template\">construction budget template<\/a> allows you to track the costs of all your project tasks and identify different types of costs such as those related to the labor, materials, equipment and other resources needed for the execution of your construction project.<\/p>\n<figure id=\"attachment_69774\" aria-describedby=\"caption-attachment-69774\" style=\"width: 1600px\" class=\"wp-caption aligncenter\"><a href=\"\/templates\/construction-budget-template\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"427\" class=\"aligncenter size-large wp-image-69774\" src=\"\/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot-1600x427.png\" alt=\"ProjectManager's construction budget template for Excel\" srcset=\"\/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot-1600x427.png 1600w, \/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot-600x160.png 600w, \/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot-300x80.png 300w, \/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot-768x205.png 768w, \/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot-1536x410.png 1536w, \/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot-450x120.png 450w, \/wp-content\/uploads\/2024\/02\/construction-budget-for-excel-screenshot.png 1858w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><figcaption id=\"caption-attachment-69774\" class=\"wp-caption-text\">Free Construction Budget template. <a href=\"https:\/\/www.projectmanager.com\/templates\/construction-budget-template\">Download now<\/a><\/figcaption><\/figure>\n<p>We offer a variety of free <a href=\"\/blog\/8-free-excel-construction-templates\">construction project management templates for Excel<\/a> you can use to manage all aspects of your construction project.<\/p>\n<h2>The Importance of Identifying Hard Costs vs. Soft Costs<\/h2>\n<p>The terms hard costs and soft costs are used to help project managers estimate the budgets for their <a href=\"\/guides\/construction-project-management\">construction project management<\/a> builds. They differentiate costs associated with the project, and the proportion of hard costs vs soft costs can vary wildly from one construction project to the next.<\/p>\n<p>Identifying all your hard costs vs soft costs is a key component to running a successful construction project. Construction costs will impact your return on investment. Therefore, you need to take the time to analyze your budget and be sure it\u2019s as thorough and accurate as possible before investing.<\/p>\n<p>Once you have accurate accounting for your construction project budget in place, you\u2019ll need to track those expenses as you move through the project life cycle. This is the only way to make sure that you\u2019re not overspending either hard costs or soft costs.<\/p>\n<p>Having <a href=\"\/industries\/construction-project-management\">construction project management software<\/a> will give you the means to monitor expenditures and see if you\u2019re keeping to your budget. This knowledge lets you adjust your time, cost or scope to keep your project viable. Using a project management tool is essential to managing a construction budget.<\/p>\n<a class=\"trapdoor\" href=\"https:\/\/learn.projectmanager.com\/construction-management-ebook\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-79091 size-full\" src=\"\/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad.jpg\" alt=\"2026 construction eBook ad\" width=\"2021\" height=\"521\" srcset=\"\/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad.jpg 2021w, \/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad-600x155.jpg 600w, \/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad-1600x412.jpg 1600w, \/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad-300x77.jpg 300w, \/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad-768x198.jpg 768w, \/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad-1536x396.jpg 1536w, \/wp-content\/uploads\/2026\/01\/2026_construction_ebook_banner-ad-450x116.jpg 450w\" sizes=\"auto, (max-width: 2021px) 100vw, 2021px\" \/><\/a>\n<h2>Control Hard and Soft Costs With ProjectManager<\/h2>\n<p><a href=\"https:\/\/www.projectmanager.com\">ProjectManager<\/a> is a construction project management software that helps you manage your budget and costs on a construction project. You can set up your budget for the project, calculate costs and see the budget variance as you execute your project to help you keep on track. Plus, it&#8217;s done in real time, so when something happens, you\u2019ll know immediately.<\/p>\n<h3>Create Interactive Project Plans<\/h3>\n<p>When you\u2019re planning your budget, you need to itemize every task and the related resources needed to complete them. <a href=\"https:\/\/www.projectmanager.com\/software\/gantt-chart\">ProjectManager&#8217;s interactive Gantt chart<\/a> is one of the multiple project views that gives you the ability to manage both resource costs and general costs, both as planned and actual costs. This includes human and nonhuman resources. Once you set the baseline, you\u2019ve captured the plan and can track your planned versus actual effort to make sure you\u2019re staying on budget.<\/p>\n<a href=\"\/software\/gantt-chart\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-63410 size-full\" src=\"\/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources.jpg\" alt=\"ProjectManager's Gantt chart\" width=\"2554\" height=\"1372\" srcset=\"\/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources.jpg 2554w, \/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources-600x322.jpg 600w, \/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources-1600x860.jpg 1600w, \/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources-300x161.jpg 300w, \/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources-768x413.jpg 768w, \/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources-1536x825.jpg 1536w, \/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources-2048x1100.jpg 2048w, \/wp-content\/uploads\/2022\/07\/Construction-Gantt-Costs-Resources-450x242.jpg 450w\" sizes=\"auto, (max-width: 2554px) 100vw, 2554px\" \/><\/a>\n<h3>Track KPIs in Real-Time<\/h3>\n<p>When you want to monitor your costs there\u2019s <a href=\"https:\/\/www.projectmanager.com\/software\/dashboard\">the real-time dashboard,<\/a> which populates automatically. For more details, use the <a href=\"https:\/\/www.projectmanager.com\/software\/reporting\">one-click report feature.<\/a> You can get cost information for your project or portfolio status, cost, variance, timesheets and much more. Your reports can be easily shared as a PDF, Excel, CSV file or printed out to use when presenting project updates to your stakeholders.<\/p>\n<a href=\"\/software\/reporting\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-61537 size-full\" src=\"\/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report.jpg\" alt=\"ProjectManager's status report filter\" width=\"1568\" height=\"817\" srcset=\"\/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report.jpg 1568w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-600x313.jpg 600w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-300x156.jpg 300w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-768x400.jpg 768w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-1536x800.jpg 1536w, \/wp-content\/uploads\/2022\/03\/Reports_Wide_Zoom-150_Project-Status-Report-450x234.jpg 450w\" sizes=\"auto, (max-width: 1568px) 100vw, 1568px\" \/><\/a>\n<h3>Track Costs and Time on Timesheets<\/h3>\n<p>Another way to track costs and time is with <a href=\"https:\/\/www.projectmanager.com\/software\/time-management\">ProjectManager&#8217;s secure timesheet feature.<\/a> Contractors and subcontractors can use the tool to log hours, streamlining your payroll operations while offering time management tools. Auto-populate timesheets to save time and track how long your team is spending on their tasks. Timesheets are locked, secured and saved to help you control labor costs, forecast project costs more accurately and adds security to your payroll process.<\/p>\n<a href=\"\/software\/reporting\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-61550 size-full\" src=\"\/wp-content\/uploads\/2022\/03\/Timesheet_Wide_Zoom-175_Adjusting-Date.jpg\" alt=\"Timesheet view in ProjectManager\" width=\"1568\" height=\"817\" srcset=\"\/wp-content\/uploads\/2022\/03\/Timesheet_Wide_Zoom-175_Adjusting-Date.jpg 1568w, \/wp-content\/uploads\/2022\/03\/Timesheet_Wide_Zoom-175_Adjusting-Date-600x313.jpg 600w, \/wp-content\/uploads\/2022\/03\/Timesheet_Wide_Zoom-175_Adjusting-Date-300x156.jpg 300w, \/wp-content\/uploads\/2022\/03\/Timesheet_Wide_Zoom-175_Adjusting-Date-768x400.jpg 768w, \/wp-content\/uploads\/2022\/03\/Timesheet_Wide_Zoom-175_Adjusting-Date-1536x800.jpg 1536w, \/wp-content\/uploads\/2022\/03\/Timesheet_Wide_Zoom-175_Adjusting-Date-450x234.jpg 450w\" sizes=\"auto, (max-width: 1568px) 100vw, 1568px\" \/><\/a>\n<p><em>ProjectManager is award-winning software that organizes tasks, teams and budgets for construction project management. Our hybrid work management tool is designed to connect distributed teams and allows them to work how they want to regardless of their skill level. Join the 35,000-plus professionals already delivering success at organizations as varied as NASA, Siemens and Nestles. <a href=\"https:\/\/www.projectmanager.com\/freetrial?edition=d\">Get started with ProjectManager today for free!<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It\u2019s not easy for construction companies to make accurate budget forecasts. There are many variables to consider, from market to&#8230;<br \/><a class=\"excerpt-read-more button blue\" href=\"https:\/\/www.projectmanager.com\/blog\/hard-soft-costs-construction\">Read More<\/a><\/p>\n","protected":false},"author":60,"featured_media":60724,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_meta-robots-noindex":0,"_yoast_wpseo_canonical":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","_yoast_wpseo_opengraph-image":"","_yoast_wpseo_twitter-title":"","_yoast_wpseo_twitter-description":"","head_code_insert":"","footnotes":""},"categories":[317,195,131],"tags":[],"class_list":["post-60723","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-construction","category-planning","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Hard Costs vs. Soft Costs in Contruction (Definitions &amp; 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