{"id":70182,"date":"2024-04-30T14:00:40","date_gmt":"2024-04-30T19:00:40","guid":{"rendered":"https:\/\/www.projectmanager.com\/?p=70182"},"modified":"2026-04-14T16:16:02","modified_gmt":"2026-04-14T21:16:02","slug":"notion-kanban-board","status":"publish","type":"post","link":"https:\/\/www.projectmanager.com\/blog\/notion-kanban-board","title":{"rendered":"Notion Kanban Board: Key Features, Pros, Cons &#038; Alternatives"},"content":{"rendered":"<p>Choosing the best kanban software for your organization can be challenging due to the variety of options available, which offer different feature sets and price plans.<\/p>\n<p>One basic, simple-to-use kanban software that can help your team get started with the <a href=\"\/guides\/kanban\">kanban methodology<\/a> is Notion. That\u2019s why we\u2019ve reviewed Notion\u2019s kanban tool to help you better understand its key features, pros and cons.<\/p>\n<h2>Does Notion Have a Kanban Board?<\/h2>\n<p>Yes, Notion has two main project management views, a <a href=\"\/blog\/what-is-a-kanban-board\">kanban board<\/a> and a timeline, which can help you manage your team\u2019s work. However, while Notion sells these as project management solutions, they can only help with task management, as they lack many of the features needed to manage your projects.<\/p>\n<p>If you need robust project management software, you can try ProjectManager instead. ProjectManager\u2019s kanban boards offer advanced features such as resource management, cost tracking or schedule management capabilities. On top of that, <a href=\"\/\">ProjectManager<\/a> offers many project management tools that Notion doesn\u2019t have such as Gantt charts, timesheets, real-time dashboards and workload management charts, among others.<\/p>\n<figure id=\"attachment_70029\" aria-describedby=\"caption-attachment-70029\" style=\"width: 1600px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-70029 size-large\" src=\"\/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-1600x789.jpg\" alt=\"Kanban Manufacturing Order Management Task Card Open CTA Light Mode\" width=\"1600\" height=\"789\" srcset=\"\/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-1600x789.jpg 1600w, \/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-600x296.jpg 600w, \/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-300x148.jpg 300w, \/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-768x378.jpg 768w, \/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-1536x757.jpg 1536w, \/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-2048x1009.jpg 2048w, \/wp-content\/uploads\/2024\/03\/Kanban-manufacturing-order-management-task-card-open-cta-light-mode-450x222.jpg 450w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><figcaption id=\"caption-attachment-70029\" class=\"wp-caption-text\">ProjectManager offers kanban boards with advanced project management features. <a href=\"\/software\/kanban\">Learn more<\/a><\/figcaption><\/figure>\n<p>Let\u2019s take a closer look at a Notion Kanban board to better explain what it can and can\u2019t do.<\/p>\n<h2>Key Features and Pros of a Notion Kanban Board<\/h2>\n<p>Notion kanban boards are a good alternative for users just getting started with kanban boards, as they&#8217;re a basic task management tool that can help you assign tasks to your team members, map your team\u2019s <a href=\"\/blog\/what-is-workflow-management\">workflow<\/a> stages, track progress, among other things you\u2019d expect from a kanban software. Here are some of its main features.<\/p>\n<ul>\n<li>Track the percentage of completion of tasks<\/li>\n<li>Allows you to track one type of <a href=\"\/training\/estimate-tasks-and-dependencies\">task dependency<\/a>, whenever a task can\u2019t start until another is completed<\/li>\n<li>Define a priority level for your team\u2019s tasks and identify subtasks<\/li>\n<li>Tag tasks to categorize and filter them, which makes it easier to organize them in your kanban boards<\/li>\n<li>Visualize your tasks in kanban cards or using the timeline view, which has the same details as the kanban board, but shows tasks as bars on a visual calendar that\u2019s similar to a <a href=\"\/guides\/gantt-chart\">Gantt chart<\/a><\/li>\n<\/ul>\n<p>Hopefully, this quick overview of the key features of a Notion kanban board will help you better understand what this tool can do for you. Unfortunately, there are also some major disadvantages of using one for managing your team\u2019s work.<\/p>\n<h2>Cons of a Notion Kanban Board<\/h2>\n<p>The main disadvantage of Notion kanban boards is that they have basic features that only give you an overview of your tasks and projects but lack many of the planning, scheduling and tracking features you need in project management. Here are some of the main drawbacks of using Notion kanban boards.<\/p>\n<ul>\n<li>There are no resource or <a href=\"\/blog\/basics-project-cost-management\">cost management<\/a>\u00a0features. For example, you can assign tasks to your team members, but you can\u2019t track their work hours or labor costs<\/li>\n<li>Notion kanban boards only track one of four task dependencies that are used in project management, which is a big drawback considering that task dependencies are critical for making a realistic project schedule<\/li>\n<li>You won\u2019t be able to compare estimated due dates with the actual completion dates of tasks<\/li>\n<li>Notion doesn\u2019t offer any other <a href=\"\/software\">project management tools<\/a> besides kanban boards and timelines, which is a disadvantage when compared with kanban software equipped with tools like Gantt charts, project calendars, dashboards and more<\/li>\n<li>There are no workflow automation or recurrent task settings to help you streamline the task management process and save time<\/li>\n<\/ul>\n<p>There\u2019s no better way to learn more about Notion kanban boards than by looking at some images. Here\u2019s a Notion kanban board example so you can see the task and project details you can track.<\/p>\n<h2>Notion Kanban Board Example<\/h2>\n<p>This Notion kanban board screenshot shows the default kanban columns \u201cnot started,\u201d \u201cin progress\u201d and \u201cdone\u201don the left which represent the stages of completion of tasks. On the right is a <a href=\"https:\/\/www.projectmanager.com\/blog\/a-quick-guide-to-kanban-cards\">kanban card<\/a> that shows the details of each task such as a description, priority level, subtasks, due dates and more.<\/p>\n<p>&nbsp;<\/p>\n<img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"911\" class=\"aligncenter size-large wp-image-70183\" src=\"\/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example-1600x911.webp\" alt=\"Notion Kanban Board Example 1600X911\" srcset=\"\/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example-1600x911.webp 1600w, \/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example-600x342.webp 600w, \/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example-300x171.webp 300w, \/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example-768x437.webp 768w, \/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example-1536x875.webp 1536w, \/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example-450x256.webp 450w, \/wp-content\/uploads\/2024\/04\/Notion-kanban-board-example.webp 1621w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/>\n<p>However, as previously mentioned, this kanban board tool has drawbacks compared to <a href=\"\/blog\/best-kanban-software\">more advanced kanban software<\/a> tools such as ProjectManager. ProjectManager\u2019s kanban boards allow you to track these and many other details about your project tasks.<\/p>\n<h2>ProjectManager Has a Better Kanban Board Than Notion<\/h2>\n<p>ProjectManager is award-winning <a href=\"\/\">project management software<\/a> that offers advanced planning, scheduling, tracking and reporting features to help you manage projects across industries.<\/p>\n<p>Let\u2019s review some of the reasons why ProjectManager\u2019s <a href=\"\/software\/kanban\">kanban board view<\/a> is better than Notion\u2019s.<\/p>\n<h3>Track Project Costs<\/h3>\n<p>ProjectManager\u2019s kanban boards do more than track the completion of tasks. You can assign tasks to your team members, log their work hours and track the costs of each task. ProjectManager also offers other cost tracking tools that sync automatically with kanban boards such as real-time <a href=\"\/software\/dashboard\">dashboards<\/a> which show the total cost of your projects and timesheets which help you with payroll processing.<\/p>\n<a href=\"\/software\/dashboard\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-65502 size-large\" src=\"\/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-1600x860.png\" alt=\"Project dashboard in ProjectManager\" width=\"1600\" height=\"860\" srcset=\"\/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-1600x860.png 1600w, \/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-600x322.png 600w, \/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-300x161.png 300w, \/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-768x413.png 768w, \/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-1536x825.png 1536w, \/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-2048x1100.png 2048w, \/wp-content\/uploads\/2023\/01\/Dashboard-IT-Light-2554x1372-1-450x242.png 450w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a>\n<p>One of the key features of ProjectManager\u2019s kanban board is that you can also compare your cost estimates for each task against the actual costs of those tasks, which you can enter as your team completes them. This information is then used on ProjectManager\u2019s views to show whether your project is over or under budget.<\/p>\n<h3>Monitor Resource Utilization<\/h3>\n<p>ProjectManager\u2019s kanban board syncs with other tools that allow you to monitor your resource availability and utilization throughout your projects. Define the availability of your team members, assign tasks to them, estimate the hours that will take to complete the task and then visualize the workload of each of your team members using <a href=\"\/software\/time-management\">online timesheets<\/a>, dashboards and workload management charts.<\/p>\n<a href=\"\/software\/time-management\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-65492 size-large\" src=\"\/wp-content\/uploads\/2023\/01\/Timesheet-Light-2554x1372-1-e1709159471615-1600x536.png\" alt=\"Resource tracking in ProjectManager\" width=\"1600\" height=\"536\" \/><\/a>\n<p>Dashboards give you a high-level view of your <a href=\"https:\/\/www.projectmanager.com\/blog\/resource-utilization-project\">resource utilization<\/a>, while workload charts allow you to zoom into the workload of your employees and identify who\u2019s over or underallocated.<\/p>\n<h3>Kanban Workflow Automation<\/h3>\n<p>With ProjectManager\u2019s kanban board, you can set up workflow automation rules that enable the kanban board to move cards automatically from one column to another or make other changes automatically when certain conditions are met. ProjectManager\u2019s kanban boards allow you to set up a variety of kanban <a href=\"\/blog\/workflow-automation-guide\">workflow automation<\/a> rules.<\/p>\n<a href=\"\/blog\/workflow-automation-guide\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"772\" class=\"aligncenter size-large wp-image-70001\" src=\"\/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode-1600x772.webp\" alt=\"Kanban Workflow Automation Feature Light Mode 1600X772\" srcset=\"\/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode-1600x772.webp 1600w, \/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode-600x290.webp 600w, \/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode-300x145.webp 300w, \/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode-768x371.webp 768w, \/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode-1536x741.webp 1536w, \/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode-450x217.webp 450w, \/wp-content\/uploads\/2024\/03\/kanban-workflow-automation-feature-light-mode.webp 1919w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a>\n<p>For example, you can create a workflow automation rule that moves kanban cards to a certain column when a tag is added or assigns tasks to a team member when they have a particular priority level. In addition, you can use the <a href=\"\/blog\/managing-recurring-tasks\">recurring task<\/a> feature to set up the kanban board to automatically create new tasks for those recurring activities that happen every day, week, month or year so you don\u2019t have to. You can also define how many tasks you\u2019d like to be created.<\/p>\n<p>These kanban workflow automation settings help you save time and make it easy for your team members to use kanban boards, even those new to <a href=\"\/software\/kanban\">kanban software<\/a> as they don\u2019t need to take as many actions.<\/p>\n<h2>How to Edit a Notion Kanban Board With ProjectManager in 3 Simple Steps<\/h2>\n<p>Luckily, a Notion kanban board can be exported as a CSV file and then edited using ProjectManager to plan, schedule and track projects using its kanban view and a variety of tools such as Gantt charts, real-time dashboards, project calendars and much more. Just follow these simple steps.<\/p>\n<h3>1. Create a New Project and Select the CSV File You Want to Import<\/h3>\n<p>Start a <a href=\"\/pricing\">free 30-day trial of ProjectManager<\/a>, and then click \u201cNew\u201d on the bottom left of your screen, and then select \u201cProject.\u201d<\/p>\n<p>&nbsp;<\/p>\n<img decoding=\"async\" class=\"aligncenter size-large wp-image-69635\" src=\"\/wp-content\/uploads\/2024\/02\/Create-a-new-project-in-ProjectManager-step-1-1600x723.webp\" alt=\"Create A New Project In Projectmanager Step 1 1600X723\" \/>\n<p>&nbsp;<\/p>\n<p>A window will open, now choose a title for your project, select who you\u2019d like to share the project with and click \u201cImport File.\u201d You can import Microsoft Project files.<\/p>\n<p>&nbsp;<\/p>\n<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-69561 size-full\" src=\"\/wp-content\/uploads\/2024\/02\/New-Project-light-mode.png\" alt=\"\" width=\"1320\" height=\"756\" srcset=\"\/wp-content\/uploads\/2024\/02\/New-Project-light-mode.png 1320w, \/wp-content\/uploads\/2024\/02\/New-Project-light-mode-600x344.png 600w, \/wp-content\/uploads\/2024\/02\/New-Project-light-mode-300x172.png 300w, \/wp-content\/uploads\/2024\/02\/New-Project-light-mode-768x440.png 768w, \/wp-content\/uploads\/2024\/02\/New-Project-light-mode-450x258.png 450w\" sizes=\"auto, (max-width: 1320px) 100vw, 1320px\" \/>\n<h3><\/h3>\n<p>&nbsp;<\/p>\n<h3>2. Select the Data from the CSV File to Import Into Your Kanban Board<\/h3>\n<p>Now follow the steps to choose the data from your Notion kanban board that you\u2019d like to show in ProjectManager\u2019s kanban board or any of its <a href=\"\/software\">project management tools<\/a>. To do so, simply match the columns from the Notion kanban board CSV file with their corresponding categories from the menu of task management variables you can track with ProjectManager.<\/p>\n<p>&nbsp;<\/p>\n<img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"772\" class=\"aligncenter size-large wp-image-69986\" src=\"\/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode-1600x772.webp\" alt=\"Import Data To Projectmanager Gantt Chart Light Mode 1600X772\" srcset=\"\/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode-1600x772.webp 1600w, \/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode-600x289.webp 600w, \/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode-300x145.webp 300w, \/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode-768x370.webp 768w, \/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode-1536x741.webp 1536w, \/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode-450x217.webp 450w, \/wp-content\/uploads\/2024\/03\/Import-data-to-ProjectManager-Gantt-chart-light-mode.webp 1920w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/>\n<h3><\/h3>\n<p>&nbsp;<\/p>\n<h3>3. Your Notion Kanban Board Is Ready to Edit in ProjectManager<\/h3>\n<p>Once you\u2019ve chosen the project data you\u2019d like to display in ProjectManager and the &#8220;Success&#8221; pop-up appears, it&#8217;s time to get all the benefits of using <a href=\"\/software\/kanban\">ProjectManager\u2019s kanban boards<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"786\" class=\"aligncenter size-large wp-image-69547\" src=\"\/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal-1600x786.png\" alt=\"Task Card List Light Mode Bid Proposal\" srcset=\"\/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal-1600x786.png 1600w, \/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal-600x295.png 600w, \/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal-300x147.png 300w, \/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal-768x377.png 768w, \/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal-1536x754.png 1536w, \/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal-450x221.png 450w, \/wp-content\/uploads\/2024\/02\/Task-Card-List-Light-Mode-Bid-Proposal.png 1918w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/>\n<h2>Related Kanban Content<\/h2>\n<p>Kanban boards are one of the most important project management tools, which is why we\u2019ve created dozens of blogs, templates and guides about the kanban methodology. Here are some of them.<\/p>\n<ul>\n<li><a href=\"\/blog\/best-kanban-software\">Best Kanban Software of 2024: Top 10 Free &amp; Paid<\/a><\/li>\n<li><a href=\"\/templates\/kanban-board-template\">Kanban Board Template for Excel (Free Download)<\/a><\/li>\n<li><a href=\"\/blog\/kanban-principles\">Kanban Principles &amp; Best Practices Explained<\/a><\/li>\n<li><a href=\"\/blog\/kanban-inventory-management\">Kanban Inventory Management: How to Run a Kanban System<\/a><\/li>\n<li><a href=\"\/blog\/gantt-chart-vs-kanban-board\">Gantt Chart vs. Kanban Board: Pros, Cons, Similarities &amp; Differences<\/a><\/li>\n<\/ul>\n<p><em>ProjectManager is online kanban board software that connects teams whether they&#8217;re working in an office or from the field. With ProjectManager, it&#8217;s easy to share files, collaborate at the task level and stay updated with email and in-app notifications. Join teams at Nestle, Siemens and Avis who use our software to deliver successful projects. <a href=\"\/pricing\">Get started with ProjectManager today for free.<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Choosing the best kanban software for your organization can be challenging due to the variety of options available, which offer&#8230;<br \/><a class=\"excerpt-read-more button blue\" href=\"https:\/\/www.projectmanager.com\/blog\/notion-kanban-board\">Read More<\/a><\/p>\n","protected":false},"author":77,"featured_media":70369,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_meta-robots-noindex":0,"_yoast_wpseo_canonical":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","_yoast_wpseo_opengraph-image":"","_yoast_wpseo_twitter-title":"","_yoast_wpseo_twitter-description":"","head_code_insert":"","footnotes":""},"categories":[131,212,199],"tags":[],"class_list":["post-70182","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-task-management","category-tools"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Notion Kanban Board: Key Features, Pros, Cons &amp; 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